Item |
Due Date |
How to submit the information |
|---|---|---|
Company logo and profile |
DUE NOW |
Upload via the exhibitor portal, link provided via email or email to info@acem2025.com. |
Public liability insurance *policy must be valid for the duration of the meeting |
Sunday, 12 October 2025 |
A copy of the policy must be uploaded via the exhibitor portal, link provided via email or email to info@acem2025.com. |
Registration allocation deadline (30 days) |
Friday, 24 October 2025 |
To ensure lead-tracking technology is set up for all exhibitors prior to arriving onsite, allocation of exhibitor registrations must be completed by Friday, 24 October 2025. |
Custom stand design (55 days) |
Monday, 29 September 2025 |
There is a two-step approval process required for custom stands. |
Confirmation of stand builder (55 days) |
Monday, 29 September 2025 |
Via ExpoNet’s OEK portal Individual login details will be shared from ExpoNet directly. |
Fascia and signage confirmation (45 days) |
Friday, 31 October 2025 |
Via ExpoNet’s OEK portal (Any signage not confirmed by the due date will be printed with the company name as supplied by the Meeting organiser.) |
Stand upgrade (45 days) |
Friday, 10 October 2025 |
Order furniture, AV, lighting and stand accessories via ExpoNet’s OEK portal. |
International exhibitors: Gel Events and on-site logistics ordering |
As soon as possible |
You are encouraged to contact Gel Events as soon as you have confirmed your exhibition booth to ensure you are provided with accurate deadlines for your location. Freight timelines vary depending on your departure destinations. |
Domestic exhibitors: Gel Events and on-site logistics ordering (55 days) |
Monday, 29 September 2025 |
Book your freight and logistic services with Gel Events via the designated online request form. |
Delivery of items to the GCCEC |
Must not be delivered before 0730 on Friday, 21 November |
All items being delivered to the GCCEC loading dock must have a delivery label completed and attached. |
Collection of items from GCCEC |
Must be collected by 1730 on Thursday, 27 November |
To assist with courier pickups and movement of items to the Loading Dock for dispatch, please ensure each item is labelled with a completed GCCEC Dispatch Label. |
GCCEC Exhibitor Services Items |
Order deadlines: All GCCEC ordering forms are due 21 days prior to the event date (Sunday, 2 November 2025) |
|
GCCEC Exhibitor Services, exhibitor manual and event safety guidelines |
Prior to arriving onsite |
Read only – compulsory Exhibitor Services Event Safety Guidelines. |
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