- By returning a booking form via online or printed copy confirms your acceptance of these terms and conditions.
- All bookings are subject to the ASM organiser’s approval and we reserve the right to refuse an application.
- MCI and ACEM reserve the right to alter any aspect of the ASM program and floorplan without notice. Please refer to the ASM website for the latest information on the event.
- MCI and the ASM Organisers will take all diligent care to fulfil the exhibition commitments as outlined in the Sponsorship and Exhibition Prospectus.
- Exhibitors are responsible for providing all the information and/or artwork required by the Organisers by the due dates requested by the Organisers.
- MCI and the ASM Organisers reserve the right to introduce additional exhibition space should the opportunity arise.
- No exhibitor will be listed as a partner in any official capacity until full payment is received.
- Exhibitors are required to make the necessary payments as per the payment schedule below (unless otherwise negotiated):
- 50% due within one month of invoice date.
- Remaining 50% is due by no later than 31 July 2025.
- Booking forms received after 1 August 2025 require full payment
- Exhibitors are responsible for the security of their own equipment and materials during the ASM and in transit to and from the ASM venue.
- All exhibitors must register officially and entry to the exhibition will not occur unless the exhibitor is wearing the appropriate identification.
- All activities must comply with the medicines and medical devices code of conduct.
- The exhibitor shall take all reasonable care when installing/dismantling their equipment and stand as not to cause damage to the venue carpet, walls, ceilings, fixtures and floors and the shell scheme booths supplied by the appointed stand contractor including panels, fascia, spotlights and furniture.
- The exhibitor is deemed liable for repairs if the structures are damaged.
- Exhibitor staff must provide their own safety vests and appropriate covered shoes for bump-in and bump-out days.
- The Organisers reserve the right to request removal of any items that may be deemed unacceptable and impacts fellow exhibitors.
- All promotion must be conducted from your booth.
- Exhibitors must provide Public Liability insurance to a minimum of A$10 million. A copy of the public and product liability certificate must be submitted to the ASM Organisers at time of submitting their booking and must cover November 2025.
- No exhibitor shall sublet, share, assign or apportion part or all of their booked space except upon written consent from the ASM Working Group.
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